Builders and timber merchants
High invoice volume hides small losses very well.
Merchanting runs on trade credit and thousands of low-value transactions across branches. Individually nothing is worth chasing. Collectively, the accounts that drifted past terms, the pricing that never got reviewed and the charge that went on twice add up to real money nobody has counted.
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QuickBooks
StripeRunning a different finance or billing system? Talk to us, additional systems are mapped during onboarding.
Trade accounts that drifted past their terms
What LeakIQ detects
- Invoices past their due date and still unpaid
- How many days past terms each balance is
- Total exposure per account
- Balances that settle later, resolved automatically
The problem
Every merchant carries a tail of unpaid trade invoices, and most of it is normal. What is hard to see is which accounts have quietly moved from slow to stuck, because the ledger shows a balance but not a trajectory, and nobody in particular owns the chase.
How LeakIQ surfaces it
LeakIQ surfaces every overdue balance with its age and value, ranked by exposure so the largest and oldest come first. Each one gets an owner and a deadline, and anything paid outside the system clears itself on the next sync.
Account pricing nobody has reviewed
What LeakIQ detects
- Accounts invoiced at an unchanged value across years
- The annualised value of each one
- How many anniversaries passed with no change
- The full invoice history behind the flag
The problem
Account pricing gets set when the relationship starts and then it persists. Cost prices move, list prices move, and the negotiated rate on a long-standing account often does not, because changing it requires someone to notice and then have the conversation.
How LeakIQ surfaces it
LeakIQ flags the accounts whose invoice value has not moved through one or more anniversaries and shows what each is worth annually. It has no sight of your agreements, so it presents the shortlist rather than a conclusion, and your team decides which are due a review.
The same charge, twice
What LeakIQ detects
- The same customer charged the same amount twice in a short window
- How far apart the two charges landed
- The excess taken beyond a single charge
- Both source records, side by side
The problem
Counter sales, account sales and card payments across branches make double charging easy and hard to spot. The customer usually finds it before you do, and by then it arrives as a chargeback with a fee attached, or as a phone call that costs you goodwill.
How LeakIQ surfaces it
When the same customer is charged the same amount twice within a short window and both settle, LeakIQ raises it for confirmation. It says possible rather than certain, because a customer genuinely buying twice looks identical in the data, and asks your team to verify before refunding.
30-day pilot
See what it finds in your own numbers.
Connect your billing and accounting systems and LeakIQ will show you the ageing accounts, the pricing that never moved and any duplicate charges sitting in your own ledger, with the underlying records attached.
Read-only. LeakIQ never writes back to your systems and never moves money.